Job Description

Job Description

Job Description

POSITION SUMMARY:

A Warehouse Logistics Coordinator, prepares, routes and manages a company’s purchase orders. Their main duties include reviewing shipment materials before distributions, collaborating with transportation systems to ensure prompt shipment pick-ups and monitoring shipment costs and productivity processes.

Logistics Coordinator duties and responsibilities

A Logistics Coordinator facilitates communication between operations, commercial department and accounting to promote a healthy and efficient supply chain. Your responsibilities often include:

• Responding to customer inquiries and referring clients to the proper channels
• Reviewing purchase orders and shipping documents to ensure accuracy
• Making special shipping arrangements as necessary
• Tracking and fixing shipping errors
• Preparing bills and invoices
• Managing distribution and shipment budgets
• Ensuring that the quality of all services provided meets the required standards
• Developing processes that make the supply chain more efficient and organized
• Coordinate, set and confirm every inbound appointment delivery, including over the road (OTR), live unloads, and rail and port containers.
• Responsible for the application of accurate judgement for time allowance and unloading procedures of delivery loads.
• Responsible for sending US Customs documentation to validate and harmonize them with loads appropriately. Serve as coordinator to the Customer Service Supervisors, Warehouse Receiving Supervisor and Clerk.
• Responsible for advance delivery of the “Out of Stock List”.
• Must have a sense of urgency in prioritizing purchase orders and loads.
• Must be able to work simultaneously with the Warehouse Receiving Supervisor and Clerk at all instances.
• Responsible to ensure that all imports and receiving packages are verified and correct.
• Responsible to oversee that all empty containers are reported in a timely manner
• Responsible to oversee and ensure all loads are received as schedule to avoid any demurrage and per diem charges.
• Responsible to assist in any container discrepancies or claims with other Departments, the police and surveyors.
• Responsible to set up and verify delivery date appointments for specific cruise lines and storage accounts as directed.
• Must be able to fully participate during inventory as a primary team member.
• Provide statistical reports as scheduled and other miscellaneous responsibilities as instructed by the Logistics Manager.
• Other clerical administrative duties.
• Any other work assigned by management

MINIMUM REQUIREMENTS:

• High school diploma/GED required.
• Degree in business administration, logistics or related field preferred.
• 2+ years of experience in logistics management required.
• Working knowledge of legal regulations and ISO requirements.
• Excellent communication and negotiation skills.
• Proficiency in Microsoft Office and logistics software.
• Good management and organizational skills.
• Strong problem-solving skills.

SKILLS & ABILITIES:

• Detailed oriented.
• Ability to work flexible work schedule and overtime.
• Ability to work under pressure.
• Ability to establish and maintain effective working relationships with other.

• Perform work accurately and thoroughly.
• Communicate effectively with others using the spoken word.
• Take care of the customers’ needs while following company procedures.
• Pay attention to the minute details of a project or task.
• Work at a sustained pace and produce quality work.
• Demonstrate conduct conforming to a set of values and accepted standards.
• Exhibit a cheerful demeanor toward others.
• Focus on a goal and obtain a pre-determined result.
• Decide correct course of action when some choice can be made.
• Acts calmly under stress and strain, and is not hasty or impetuous.
• Complete assigned tasks under stressful situations.

COMPUTER SKILLS:

Keyboard or Computer Skills – Experience using handheld scanning device

PHYSICAL DEMANDS:

Physical Abilities Lift /Carry

Stand C (Constantly) 10 lbs or less C (Constantly)

Walk C (Constantly) 11-20 lbs C (Constantly)

Sit O (Occasionally) 21-50 lbs C (Constantly)

Handling / Fingering C (Constantly) 51-100 lbs C (Constantly)

Reach Outward C (Constantly) Over 100 lbs O (Occasionally)

Reach Above Shoulder C (Constantly)

Climb O (Occasionally)

Crawl O (Occasionally)

Squat or Kneel C (Constantly)

Bend C (Constantly)

41-100 lbs O (Occasionally)

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs./day)

Other Physical Requirements

Vision (Near, Distance, Peripheral, Depth Perception)

Sense of Sound (Sounds)

Ability to wear Personal Protective Equipment (PPE) such as a Safety Harness

WORK ENVIRONMENT

Warehouse Climate – Exposure to heat and cold. This job requires working exposed to sounds and noise levels that are distracting.

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