Job Title: Admin Coord IV
Duration: 9+ months
Location: Foster City, CA 94404(Hybrid 3 days)
Pay Rate: $35 - $42/ hour on W2.
Tue-Wed-Thu (collaborative days) with flexibility to come in Mon and Fri as needed.
Knowledge:
Specific job responsibilities:
• Provides administrative support to an executive and select team members for calendar management and travel arrangements.
• Manage new hire and contract worker onboarding process to include scheduling introductory meetings, initiate IT onboarding equipment ordering, request/assign workspace.
• Process POs using SAP system.
• Prioritize workload involving multiple projects, timelines over several time zones.
• Familiar and verse at using software programs (MS Office, Teams and SharePoint Online).
• Under manager’s direction, create draft reports, documents, presentations, and templates using raw data. Incumbent may also gather data using internet searches.
• Responsible for coordinating events which includes the planning, organizing and implementation of several event activities.
• Liaise with guests to assess needs and coordinate activities such as travel, hotel, expense reports and tools and materials for presentations.
• Correspond directly with vendors/suppliers.
• Act as a resource to other administrative assistants and have working knowledge as back up to the Administrative Coordinator if they are out of the office.
• Keep the bigger picture in mind and influence workflows accordingly.
Experience & Skills:
• Excellent verbal, written, and interpersonal skills are required.
• Requires knowledge and understanding of administrative and office policies and procedures.
• Must possess good proofreading and editing skills of technical documents.
• Experience with data management and advanced knowledge and experience using several office SW, i.e. MS Office, Teams, SharePoint Online required.
• Works under minimal supervision. Receives occasional direction from manager to perform non-routine job responsibilities and duties.
• Proven administration experience within a fast-paced organization supporting senior level management.
• Knowledge of and/or willing to independently learn the company’s administrative processes and systems.
• Keen to take the initiative.
• Resilience under pressure will be a distinct advantage in the role.
• Forward thinking with excellent communication and high-level organizational skills.
• Comfortable working with ambiguity in an individual or team environment.
• A BA or BS degree is preferable. Requires a minimum of a high school diploma plus strong administrative experience.
Behaviors:
• Resilient profile with the ability to deliver in an ambiguous environment
• Ability to engage and manage multiple stakeholders to achieve the objectives
• Curious with learning agility
• Operational excellence
• Organized with systematic approach to prioritization
• Process-orientated to achieve the business objective
Required Years of Experience: 5-7 years with progressive/increase of responsibilities
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