Job Description

Job Description

Job Description

Primary Purpose:
The Project Coordinator is responsible for coordinating, through partnership with Project Managers and other project team members, all clerical and administrative support functions for projects within the designated region. May assist in all phases of the projects, from procurement through close out. This is a temporary role, and anticipated duration is that of the project.

• Assist Project Managers with various clerical and administrative functions associated with any or all phases of U.S. Engineering projects – from procurement through job close out.
• Create, maintain and/or control all project documentation. Coordinate the distribution of job documents to both internal and external parties, as necessary or as appropriate per company procedures.
• Maintain organized filing system for all project documentation, including ensuring that the operations portal (NEST) is kept current.
• May participate in or coordinate special assignments related to project administration to improve operational efficiencies.
• Site safety item inventory management (i.e. vests, hard hats, gloves, etc.)
• Assist with submittal procurement and product procurement/tracking.
• WBS and Work pack tracking.
• Building and maintaining internal and external relationships
• Reception/Administrative support which may include:
  • Site badging/orientation management
  • Site drug test management
  • Office trailer supply management
  • Credit card purchase tracking:
    • Fuel receipts
    • USE card receipts
  • Jobsite fuel consumption reporting

• High School Diploma or equivalency (GED) required.
• Business School or general business administration coursework may be beneficial.
• Minimum of two years administrative support or clerical experience required.
• Experience in construction industry project administration highly preferred.

• Must possess at least Intermediate level proficiency in MS Office Suite: Word, Excel, and PowerPoint.
• Accuracy with data entry utilizing accounting system.
• Sharp attention to detail and superior organizational skills.
• Ability to be flexible and adapt to shifting priorities.
• Excellent communication and writing skills.
• Ability to develop and foster effective professional relationships, internally and externally.
• Excellent time management skills, combined with keen sense of urgency to deliver results and meet project deadlines, etc.
• General knowledge of construction industry and various construction documents is preferred.
• Work will be done in a typical office environment that will enable comfortable sitting. May also require standing, occasional bending, reaching, stooping, and light lifting. Position involves use of computer keyboard, monitor, telephone, and other office equipment. Occasionally this position will be located in a remote project trailer.

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